Self-Catering Terms

1. CONTRACT
English in Margate arranges short or long term rental of Culver and Churchfield for its students. The Contract is between English in Margate and the Client. Any issues arising under the Contract should be addressed to English in Margate. The Contract will be entered into when English in Margate issues the confirmation form and will be subject to all the Booking Conditions. The Client should check the confirmation form carefully.

2. PAYMENT
A deposit of 25% of the rental fee is payable if the booking is made more than 8 weeks before the start of the rental. The balance shall be payable 4 weeks before the commencement of the rental. English in Margate shall construe non-payment of the balance of the rent on or before the due date as a cancellation of the contract by the Client. For bookings made less than 4 weeks before the commencement of the rental the total fee is payable.
All payments are be made to:
English in Margate Limited
38 Hawley Square, Margate
Kent CT9 1PH, England.
Payment details are shown on our current enrolment form.

3. CANCELLATION
Any cancellation made by the Client for whatever reason shall be in writing (letter, e-mail or fax) and addressed to Margate Language. The client must be in receipt of written acknowledgement of the cancellation.
On receipt of notice of cancellation, English in Margate will charge the Client:
i. A handling charge of £100 if cancellation is made at least 8 weeks before arrival.
ii. 50% of the total rental fees due (up to a maximum of £500) if cancellation is made at least 4 weeks before arrival.
iii.100% of the total rental fees due (up to a maximum of £1000) if cancellation is made fewer than 4 weeks before arrival
iv. If the Client has to cancel during the rental period then 100% of fees due from the point of cancellation would be charged (up to a maximum of £1000)
Any refunds due will be made within one month of receipt of notice of cancellation.
To qualify for a refund all cancellations must be notified to English in Margate in writing (letter, fax or e-mail. Should cancellation be made which does not qualify under the terms of the Cancellation Insurance, the client remains liable in accordance with the Booking Conditions.

4. CHANGES OF DATE
English in Margate may consider a request from a client to change the dates of the booking after confirmation has been issued. Agreement will be given subject to all of the following conditions being met (1) there is availability for new dates (2) the request is received more than 8 weeks away from the start of the booking (3) the client pays an administration fee of £25 (including VAT).

5. VAT
VAT is not charged.

6. PERIOD OF HIRE
Rentals commence, unless otherwise notified at 4.00 pm on the day of arrival and terminate at 10.00 am on the day of departure.

7. USE OF PROPERTY
The persons occupying the property must only be those named in the booking confirmation. The property will be used for personal and domestic purposes only. Language tuition may take place in the property during the rental period if the client has requested individual lessons in Culver, Churchfield or Omega House. English in Margate reserves the right to refuse entry to the entire party if this condition is not observed.

8. COMPLAINTS
Should there be any cause for complaint during the occupation of the property it must be notified promptly to English in Margate and in case of serious problems confirmed in writing.

9. BREAKAGES OR DAMAGE
The Client is legally bound to reimburse English in Margate for replacement, repair or extra cleaning costs on demand.

10. CARE OF THE PROPERTY
The Client shall take all reasonable and proper care of the property and its furniture, pictures, fittings and effects in or on the property and leave them in the same state of repair and condition and in the same clean and tidy condition at the end of the rental period as at the beginning.

11. SECURITY
Don’t open the door to strangers. Staff from school will have a key.
Lock doors and windows before leaving to prevent intrusion from strangers.
Please do not leave your key in the door lock.

12. SMOKING
Smoking is not permitted in the property.

13. LIABILITY
English in Margate (for itself, its employees and agents) shall not be liable to the Client or third parties for any accident, damage, loss, injury expense or inconvenience, which may be suffered, incurred, arise out of or in any way connected with the rental. No term of the contract is enforceable under the Contracts (Rights of The Third Parties) Act 1999 by a person who is not a party to the Contract. If Culver, Churchfield or Omega House become unavailable or unusable for some reason prior to the date of a booking, then English in Margate’s obligation will be to (1) use their best endeavour to find a suitable alternative property, or failing which (2) to reimburse the Client for any monies paid.

14. WARRANTIES
English in Margate does not warrant and is not responsible for the accuracy of any verbal information given or statements made by its servants or agents.

15. RIGHT OF ENTRY
English in Margate shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.

16. CANCELLATION INSURANCE
We strongly recommend insurance against cancellation.

17. HEALTH AND SAFETY
Please read and abide by the following health and safety advice and instructions:
a. The loft hatch is to remain closed. Entry is forbidden.
b. Do not lean out of the window in case of an accident.
c. Personal electrical items are used at your own risk. Electrical equipment supplied has all been PAT tested for electrical safety.
d. Any damage or problems please report immediately on the emergency phone number
e. Be careful not to trip on the steps in the back garden.
f. Keep back and front steps clear of debris
g. Always clean up spills to prevent slipping
hi. Make sure that the fire blanket is always in the kitchen.
i. Take care when going up and down the stairs inside the house.
j. Don’t swallow chemicals or unknown fluids. If you have, then phone 999 immediately.

18. NOISE
Students renting English in Margate residences must respect the privacy and wishes of other students staying in the same building as well as those of the neighbours, and keep noise to a minimum, especially between 22:00 and 07:30 when people are trying to sleep.

19. GUESTS
Students renting English in Margate residences may invite other MLC students and family members to visit during the day outside class times and in the evenings but must ensure that no more than 4 guests are in the house at any one time and that the guests leave by 22:00. No guests may stay overnight unless previously agreed with English in Margate. A fee is applicable for any guests who wish to stay overnight and this must be paid in full before the guest arrives. Please contact reception for prices. The student(s) renting the property will be held responsible for the behaviour of their guests and any damage or breakages caused. Students renting the property must also ensure guests keep noise levels down in the house and when leaving.

20. PETS
No pets are permitted at any time.